- An official transcript of records in English (stamped or signed by your home institution).
- A copy of the identification page of your passport (please note that your passport must be valid for at least six months after your trip starts).
- A resume.
- Proof of financial ability to cover your study abroad semester in Japan.*
- Application essay in English (why you want to study at Otemon Gakuin University, have you studied the language or culture before, how will your studies at Otemon Gakuin University help you in the future etc.).
- A recommendation letter in English from your home university (any teacher/professor) that confirms your English skills are strong enough to study abroad. Alternatively you can provide an official language certificate such as TOEFL, IELTS, DAAD or similar.
- A color photo (taken within 3 months) on a white background and in JPEG-format.
*Bank statement issued by a financial institution of the applicant or his/her parent to indicate a balance equivalent of at least US$8,000. If such statement can’t be made available, please ask someone (e.g. a parent) to secure your financial assistance up to US$8,000 by filling and signing this Declaration of Financial Ability. The amount of US$8,000 is a requirement set by the university to ensure that no student is forced to interrupt their semester due to insufficient funds. However, although general living costs in Japan are higher than in many other Asian countries, in reality it is still possible to manage with a considerably lower budget.
Additional documents to be submitted after the application deadline (see details below)
- Application for Certificate of Eligibility
- Certificate of Physical Examination
- Application for the home-stay program + Home-stay agreement form (only if you have chosen this type of accommodation)
- Insurance Consent Form (if you want to purchase Otemon Gakuin University’s own insurance)
- Scan all the required attachments to your computer in the required format.
- Fill out the online application form below and submit it with the required attachments.
- If you’re missing some attachment(s) when you first apply, you can send the missing document(s) later. However, please note that we won’t process applications without any attachments whatsoever.
- All the above attachments should be sent to us within 30 days of submitting the application or by the application deadline at the very latest.
- You can submit all the documents electronically. Please don’t send anything via regular mail.
- There is a late application fee for applications or attachments submitted after the application deadline.
Initial acceptance letter and additional documents
After you submit the application and required attachments, you will receive your initial acceptance letter via email within 1 week. This letter confirms your placement in the program.
After you receive the initial confirmation, you must fill out and send us the following documents:
These documents are required to apply for a Japanese student visa. Read more about the Japanese student visa.
If you choose the home-stay program as your preferred accommodation, then please also fill out the following documents
Submitting these additional documents has a separate deadline. We’ll let you know about the deadline later after the application period has ended.
The application fee invoice will be sent to you soon after the initial acceptance letter. This fee will be due within 10 days of receiving your confirmation. The application fee is non-refundable even if you decide to cancel (see below). You’ll receive the invoice for the tuition fee about 2.5 months before the semester starts.
Official acceptance letter & Certificate of Eligibility
You’ll receive the official acceptance letter and your Certificate of Eligibility 1 month before the semester starts at the latest. We’ll send them to the street address you have provided in your application. Please let us know if this address changes at any point. You will need these documents for your student visa application.
If you’re unable to participate in the study abroad semester, you have the right to cancel your participation up to 1 month before the semester starts with no extra cost (the application fee will not be refunded, however). Let us know about your cancellation by writing us an email at info[at]asiaexchange.org. Cancellations notified via phone, SMS or by any other means will not be considered. For more detailed information on our cancellation policy, please see terms and conditions for cancellation.
We also reserve the right to cancel your participation if any of your fees becomes overdue. For more information, please see our terms and conditions.
You’re required to have a valid accident and health insurance for the whole duration of the program from your home country. The university may request a copy of the insurance certificate in the beginning of the semester. Check out our recommended insurance providers.
In addition to the insurance acquired from the student’s home country, all exchange students whose stay in Japan exceeds 3 months are required to sign up for a Japan National Health Insurance in the beginning of the semester. The monthly cost of this insurance is 2000 JPY; however, international students are eligible for a considerable discount. The insurance covers approx. 70% of all local health and dental care costs.
For additional protection, you can also choose to purchase an additional health insurance from a local insurance provider appointed by the university. The price of this insurance is 6330 JPY and it is paid in one payment in cash at the university. If you plan to purchase this insurance, please fill out this Insurance Consent Form (in PDF format).
Otemon Gakuin University requires students to arrive in Osaka at Kansai International Airport at a pre-announced date before the semester. Please contact Asia Exchange for more information before booking your flights to Japan.