How to Apply?

How to apply for a study abroad program in Asia?

Applying for our study abroad programs is easy – just follow the instructions below.

1. Choose the destination and host university that best suits you

Choose your destination according to your preferred country or city, your study background, the semester dates, the number of credits you can gain, as well as price level. The following links can help you in making your decision.

Confirm with your home university that they accept your semester abroad. Make a preliminary study plan by using the course descriptions available on our destination-specific pages and present it to your home university for approval. Your home institution is in charge of granting transfer credits.

Read about our former students’ experiences. In addition to seeing how student life looks like at our destinations, you get to pick up some useful tips for your own semester abroad. You may even contact some of our online ambassadors and ask them specific details about life and studies at your chosen destination.


2. Apply online

After making your decision, fill the application form online and submit it with the required attachments. You don’t need to send us anything by regular mail. You can find the application forms on the program-specific pages as well as below:

You can also apply for two semesters at the same or a different host university. You can also decide to apply for a second semester later on, as long as you send your application prior to the deadline of the second semester. If you apply to a second semester afterwards and/or want to apply to another host university, please indicate it in your application.

In your application, please provide us with an address where both the official acceptance letter (before the semester) and the transcript of records (after the semester) can be sent. If you don’t have a permanent address, you may also give the address of your family members, e.g. your parents. Please keep us updated on any address changes.

3. Initial acceptance within a week

You will receive an initial acceptance letter from us within a week of sending in your application, after which you can start your preparations, create a study plan and apply for scholarships. This acceptance letter confirms your placement in the study abroad program, but it cannot be used to apply for a student visa (see step 5 below) Together with your initial acceptance letter you will receive an invoice for the registration fee, which is 75 EUR (Udayana University and Warmadewa University 50 EUR). This fee must be paid within 10 days of receiving the invoice. The contract between the applicant and Asia Exchange becomes binding immediately after Asia Exchange has received the application.

If you are not able to attend the study abroad semester, you can cancel your participation by emailing us a month before the start of the program at the latest. The registration fee charged for all applications is non-refundable.

4. Travel arrangements and other preparations

After receiving your initial acceptance letter you can begin your travel preparations. See our student’s checklist for a reference of all the necessary steps to take. There you will also find some helpful tips for getting the best out of your study abroad period.

Travel arrangements for studying abroad

Familiarize yourself with the Asia Exchange Guide for your destination, which you will gain access to upon receiving your initial acceptance letter. The Guide contains detailed information on all practical matters.  You will receive the most up-to-date version of the guide ca. 2 months before the start of the semester. We encourage students to also participate in their home institution’s orientation for outgoing students.

Remember to apply for funding and scholarships early. Visit our scholarship page for more information on the alternatives.

5. Payment, official acceptance letter and visa

The tuition fee invoice will be sent to you via email approximately 2,5 months before the start of the semester. The tuition fee is due a month before the beginning of the study abroad semester.

We will send your host university’s official acceptance letter to you a month before the start of the study abroad program at the latest. You will need this letter when applying for a visa. Depending on the destination it might take a few days up to a couple of weeks to apply for the student visa.

>> Read more about student visas

Remember to tell us if your address has changed so that the letter can reach you. Please make sure your local postal service also knows where the mail should be sent to.

Need more information?

Contact us!

Please also read our terms and conditions.

AE team 1
Asia Exchange team



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