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Checklist – a semester abroad

There are certain things that need to be taken care of before, during, and after your exchange to ensure that you can make the most of your time abroad. We have gathered this list to help you make your travel arrangements. You can find more detailed information about the subjects as well as links to other useful pages on the Asia Exchange website.

Before applying

  • Read about former students’ experiences – Student Experiences
  • Ask your university if they will accept your semester abroad – What is a Free Mover?
  • Can the courses be included into your degree? Make a study plan and present it to your home university. Use the course descriptions available on our website as well as the information on transfering foreign study credits for reference.
  • What other documents are required by your home university?
  • Online application – Apply now

Asia Exchange will confirm your study abroad placement within a week!

Before departure

After you have received your initial acceptance letter by email from Asia Exchange.

  • Book your flights – Check out our tips here
  • Get a valid passport for your time abroad
  • Get an insurance – you must present a proof of your travel insurance at the start of the semester!
  • Familiarize yourself with the Visa requirements
  • Get vaccinations – Which ones? Note: If you require regular medication, make sure you have enough medicine with you to last for the duration of your trip or find out if the medicine in question is available at your destination.
  • Apply for scholarships and special funding
  • Get your study plan (Learning Agreement) approved by your home university.
  • Get a Credit Card – (e.g. DKB for German students) Note: We recommend the use of online banking and having a Visa Electron card which is one of the most affordable ways of withdrawing money from your bank account while abroad. You might also want to consider granting a friend or a relative the power of attorney, so they can take care of your finances back home if needed.
  • Submit a notice of migration to local authorities and postal service and redirecting your mail.
  • Register with your home country’s embassy so that they know you are abroad.

It is a good idea to learn about the destination as much as possible beforehand, using all the information you can find on our website, elsewhere on the internet as well as in bookstores, libraries, documentaries etc.

During your exchange

  • Be active! The aim of study abroad semester in Asia is to give you an unforgettable life experiences. The most important thing is to be enthusiastic and active, so that you will have a chance to see and experience as much as possible. Get to know people, learn at least the basics of the language and take your studies seriously. A few months is not a very long time to take in and learn so many new things, so every day is valuable.Experiencing a culture shock is a normal part of staying abroad for any longer period of time, especially is the culture of the destination is very different from your own. Take a look at this useful infographic which provides a good summary of what a culture shock is and also gives tips for overcoming it.
  • Experience a new culture! It might seem difficult to make friends outside the circle of exchange students but you won’t gain a genuine insight into the country you are studying in unless you go beyond your comfort zone. The easiest way to meet new people is by taking up a hobby. Keep your eyes and ears open and something good will come your way. Making an effort from the beginning on pays off. Take an active part in everything you do from in-class participation to finding accommodation.
  • Get involved! Studies completed abroad, and especially those completed in Asia, are a significant asset for students when competing for jobs after graduating. You should make the most of your studies in preparation for the future as well as strenghten your language skills during your studies. Try and find a local student who can help you learn the language and teach you about the local customs. If you understand why things are done in a certain way, it will be easier not to feel frustrated when you face cultural differences and if things seem difficult to take care of.
  • Do like the Romans do! University staff and local students at your study abroad location are very hospitable and appreciate international students. Show your appreciation for them and for the teaching you receive. Remember that you are a representative of your home country and carry out this task with pride. If you have overwhelming difficulties in making practical arrangements (e.g. due to the language barrier) at the start of your exchange program, contact the host university’s exchange coordinator, Asia Exchange, or the exchange coordinator at your home university.
  • Keep in touch with your friends and family! In addition to e-mails, the most affordable ways of keeping in touch with friends and family back home are through buying a local SIM card and using Skype. Calling from computer to computer with Skype is free and it’s also possible to call mobile phones and landlines at affordable prices. All you need is a headset with a microphone.
  • Get a new hobby! Your destination offers many free time activities for culture, sports and entertainment. You can find information about what to do and where to go from AE as well as online and at your destination from the university, fellow students, locals and tourist guides. Remember that you can always ask for advice and Asians are known to be very helpful.
  • Take info material with you! Take course catalogs and brochures with you to your home institution. Not only will they help your institution make decisions about transferring credits but also other students might be interested in learning about the university and possibly going there on exchange as well. Once you don’t need the brochures anymore, you can leave them at your home institution’s international office for other students to read.

After your exchange

  • Fill out the Feedback Form from Asia Exchange
  • Get your Transcript of Records. Some host universities will give you your Transcript of Records when you leave, but often you will have to wait for it to be sent to you afterwards. Preparing and sending the transcripts can take up to 3 months after the semester ends. You can use the document to apply for course credit transfers from your home institution for the courses you have completed abroad.
  • Write an exchange report for your home institution and for AE
  • Share your experiences with fellow students and your home institution
  • Recommend AE programs to other students
  • Become an AE Ambassador – Register Now

You will most likely travel back to Asia someday. Nothing is nicer and more heart-warming than returning to visit familiar surroundings and faces. The friendships you form during your exchange are likely to last a lifetime.


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  • How do you plan to finance your study abroad semester?

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